Kaizen Plugin
Dozens of Micro-Friction Points Compound Into Hours Lost Weekly
Compound small improvements into documentation productivity.
Topic Splitting
Split by H1–H4 in one click
Batch Operations
Tags, styling, changes — project-wide
Quick Export
Instant PDF, Word, or HTML
Import & Analysis
Excel, CSV, Markdown, word clouds
Death by a thousand small frictions
Copy a file path — 30 seconds. Split a long topic manually — 10 minutes. Generate a quick PDF for review — 5 clicks and a wait. Export variable data — open the project file in a text editor. None of these are worth building a custom solution for individually.
But together, these micro-friction points consume hours every week. They interrupt flow. They accumulate into significant lost productivity that nobody tracks because each one seems too small to matter.
Compound the fixes, recover the hours
Kaizen — continuous improvement. 30+ targeted utilities, each solving one micro-friction point. Topic splitting, file search, batch operations, quick exports, tag replacement, XML validation, and more. Each saves minutes. Together, they compound into hours recovered every week.
And it's free. Because removing friction from your Flare workflow shouldn't cost anything.
Key Features
Topic Splitting
Split long documents by H1, H2, H3, or H4 headings into properly structured individual topics in one click.
Batch Operations
Remove local styling, replace tags, accept/reject changes, and validate XML across entire projects at once.
Import & Quick Export
Import from Excel, CSV, or Markdown. Generate instant PDF, Word, or HTML output for review without configuring targets.
Analysis & QA
Word clouds, term farming, variable export, condition analysis, statistics, and ALT text management.
Pricing
All 30+ Utilities
Content Operations
| Button | Description |
|---|---|
| Copy Path to Clipboard | Copies the file path of the current topic to the clipboard. |
| Open a random topic or snippet | Opens a random topic or snippet from the project. |
| Close topics and snippets | Closes all open topics and snippets. |
| Fast File Search | Allows for a quick search of files within the project. |
Topic Splitting
| Button | Description |
|---|---|
| Split by H1 | Splits the document at every H1 heading into new topics. |
| Split by H1-H2 | Splits the document at H1 and H2 headings into new topics. |
| Split by H1-H3 | Splits the document at H1, H2, and H3 headings into new topics. |
| Split by H1-H4 | Splits the document at H1, H2, H3, and H4 headings into new topics. |
TOC & Bookmarks
| Button | Description |
|---|---|
| Bookmark & Create TOC | Creates bookmarks and a TOC for the current topic. |
| Bookmark & Create TOC (Multi) | Creates bookmarks and a TOC across multiple topics. |
| Apply Links to TOC | Adds hyperlinks to the entries in the TOC. |
| Sort TOC Alphabetically | Sorts the TOC entries in alphabetical order. |
Analysis & QA
| Button | Description |
|---|---|
| Create a Word Cloud (project) | Generates a word cloud from the text in the entire project. |
| Create a Word Cloud (folder) | Generates a word cloud from the text in the selected folder. |
| Farm Terms | Extracts terms from the project for glossary or index use. |
| Stats, stat! | Provides statistical data about the project. |
| Validate XML | Checks the XML structure for errors. |
| Analyze Condition Use | Analyzes the use of conditional text throughout the project. |
| Set ALT texts | Sets alternative text descriptions for images. |
Backup & Restore
| Button | Description |
|---|---|
| Restore Topic | Restores a previously saved version of a topic. |
| Restore from ZIP | Restores project topics from a ZIP file. |
| Back up File | Creates a backup of the current topic or snippet. |
Styling & Cleanup
| Button | Description |
|---|---|
| Remove local styling (topic) | Removes topic-specific styling overrides. |
| Remove local styling (project) | Removes styling overrides throughout the entire project. |
| Accept all changes in project | Accepts all tracked changes in the project. |
| Reject all changes in project | Rejects all tracked changes in the project. |
| Replace Tags in Topic | Replaces specified tags in the current topic. |
| Replace Tags in Project | Replaces specified tags throughout the entire project. |
| Advanced Tag Replacer | Provides advanced options for replacing tags. |
Import & Export
| Button | Description |
|---|---|
| Export Variable Data | Exports the project's variable data to a file. |
| Export Target Condition Data | Exports data on the target conditions used in the project. |
| Import Micro Content from Excel | Imports micro content directly from an Excel file. |
| Import a Markdown File | Imports content from a Markdown file. |
| Import a Glossary From Excel | Imports a glossary from an Excel file into the project. |
| Create Topics from a CSV File | Creates new topics in the project from a CSV file. |
| Create Topics from an Excel File | Creates new topics in the project from an Excel file. |
| Import Excel to table | Imports data from Excel and converts it into a Flare table. |
| Quick PDF | Generates a PDF from the current topic quickly. |
| Quick Word | Generates a Word document from the current topic quickly. |
| Quick HTML | Generates an HTML file from the current topic quickly. |
Productivity
| Button | Description |
|---|---|
| To Do | Creates a to-do list within the project. |
| Add Google Calendar Reminder | Adds a reminder to the user's Google Calendar. |
| Add Outlook Reminder | Adds a reminder to the user's Outlook calendar. |
I started using Mattias Sander's Kaizen plugin this morning. I'm 80% done with a long word import I'd blocked out for 20 hours. Five hours work with the plugin put me more than a day ahead of schedule.
The one that stands out is the Kaizen plugin. It's an excellent asset with features such as MarkDown Import, Tag Replacer, Topic Splitter, Glossary Import, and many other options related to quality assurance, project management, and reviews. Last but not least, the Kaizen plugin is free!
Common Questions
Will this work with our Flare setup?
Kaizen works with MadCap Flare 2020 and later on Windows. All 30+ utilities integrate directly into Flare's ribbon. No configuration or setup — install and start using it immediately.
What if we outgrow it?
Kaizen's utilities are building blocks. As your workflow matures, you'll use different utilities for different needs. And since it's free with ongoing updates, new capabilities are added regularly based on community feedback.
How long until we see results?
Within your first session. Split a long topic, batch-replace tags, or generate a quick PDF — each utility saves minutes immediately. Teams report recovering hours per week once they integrate Kaizen into their daily workflow.
Questions?
30 minutes. No commitment.